Description:
Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures. Screens calls and visitors and resolves routine and sometimes complex inquiries. Schedules and maintains calendar of appointments, meetings, and travel arrangements. Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and moderately complex. Conducts moderately complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors. Assists with special projects across multiple teams, including workstream participation. May conduct research for senior leader(s) or senior individual contributor; compiles, analyzes, and summarizes information for reports and correspondence. Compiles, reviews, and analyzes more complex data and keeps databases and share sites up to date. Provides accurate data and information to others on functional unit processes and procedures as requested. Coordinates executive meetings, including logistics (reserving meeting site, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses. May assist in the preparation correspondences, memoranda, and reports, copying and filing and processing documentation of expenses and vouchers. May prepare and distribute minutes of meetings.
Skills:
Calendar management, Administrative support, Calendaring, Administration, Administrative assistance, Executive support, Executive administrative support, Travel management, Concur, Executive administrative, Event coordination, Reporting, Outlook, Travel coordination, Executive assistance, Microsoft office suite, Data entry, Schedule meetings, Expense management, Schedule appointments
Top Skills Details:
Calendar management,Administrative support,Calendaring,Administration,Administrative assistance,Executive support,Executive administrative support,Travel management,Concur,Executive administrative,Event coordination,Reporting,Outlook,Travel coordination,
Additional Skills & Qualifications:
Education/Experience: High school diploma or GED required. 10+ years experience required. Experience working with executives required. International travel experience is preferred
Experience Level:
Expert Level
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.
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